Reports & the ledger

Every payment, invoice and adjustment rolls up into Simusim's finance reports — and into a real double-entry ledger underneath. This tour covers the reports hub, a worked Trial Balance, and the general ledger an auditor will ask for.

finance.simusim.comAdmin~10 min

§ 01The reports hub

Open Reports for the full set. Each report runs over the parameters you choose — usually a date range or a term — and every one exports or downloads as a table or CSV, so you can hand it straight to your accountant or paste it into a spreadsheet.

The Reports hub in Finance, listing the seven available financial reports as a grid of cards. — Fig.The Reports hub — pick a report, set the date range or term, and run it.

Report	What it shows
Collections	Cash received grouped by day, payment method, or fee category over a date range.
Accounts Receivable Aging	Outstanding balances by student, bucketed into current / 1-30 / 31-60 / 61-90 / 90+ day bands.
Collections by Class	Per-class-level summary of invoiced vs collected vs outstanding amounts for a term.
Income Statement	Income and expense account balances for a date range (accrual or cash basis).
Cash Flow	Cash inflows and outflows grouped by period for a date range.
Bank & MoMo Lodgements	Non-cash receipts by day and method with references — tick each row against the bank or mobile-money statement.
Trial Balance	Debit and credit totals for every account as of a given date.

§ 02Example: the Trial Balance

The Trial Balance is the quick integrity check that the books balance. Pick an as-of date and run it — Simusim lists the debit and credit totals for every account, and the column totals at the foot must be equal. If they are, your double-entry is consistent; if they're ever not, something is wrong and it's worth a closer look.

A Trial Balance report showing each account with its debit and credit totals as of a chosen date, and equal column totals at the foot. — Fig.Debit and credit totals for every account as of the chosen date — the totals should match.

Reading it A balanced Trial Balance proves the entries are internally consistent. It doesn't prove every payment was recorded — for that, reconcile the Bank & MoMo Lodgements report against your statements.

§ 03The general ledger

The Ledger (admin) is the accounting layer behind every report. Simusim keeps light double-entry automatically as you collect fees and post adjustments — you don't write journal entries by hand — but the ledger is there in full so an admin or auditor can see exactly what moved where.

The Ledger page in Finance with an Accounts tab showing the chart of accounts and live balances, and a Journal tab listing double-entry transactions. — Fig.Two tabs — the chart of accounts with live balances, and the journal of every entry.

It has two tabs:

Accounts — the chart of accounts, one row per account showing the Account code, name, Type (Asset, Liability, Equity, Income, Expense), and live Balance.
Journal — every entry, with its Date, Description, and the debit/credit accounts and amounts. Drill into any entry to see its full lines; press Reverse to post a clean reversing entry (you give a reason) rather than deleting anything.

Next When the books don't tie out, the Troubleshooting guide walks through the usual causes.

Up nextRelated guides

TutorialTroubleshooting → ReferenceFinance reference → TutorialOpening a term & invoicing →

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