The resource library

§ 01What the resource library is

The resource library is a small shared drive for one school — a place to hand a document to the people who need it without email or a separate file-sharing service. Think of it as a noticeboard you can attach files to: a term reading list, a permission slip, an exam timetable, a class worksheet.

It is deliberately simple. There are no folders, no versions, no collaborative editing — just a flat list of files, each tagged with who can see it and, optionally, which one class it belongs to.

• Staff and teachers upload. School admins upload in School Admin; teachers and staff upload in Staff Console.
• Parents and students download only. They see a read-only Resources page in their portal — they never upload.
• Every file is scoped to your school. Nothing crosses between schools.

§ 02Uploading a document

Open the Resources page (in School Admin or Staff Console) and use the upload form at the top. The fields are the same in both apps:

1. Give the file a Title — this is what readers see in the list (e.g. "Term 2 reading list"). A title is required.
2. Optionally add a Description — a line or two answering "What is this file for?"
3. Set Who can see it — the audience. See § 03 for what each choice means.
4. Optionally pick a Class (optional). Leave it on All classes / none to share school-wide, or choose a single class to narrow it further.
5. Choose the File, then press Upload (School Admin) or Upload resource (Staff Console). The button reads "Uploading…" while it works.

In Staff Console you'll see "Resource uploaded." on success, and the new file drops into the list straight away. If something is missing, the form tells you before sending — "Give the resource a title." or "Choose a file to upload."

§ 03Choosing who can see it

The Who can see it dropdown decides which group the document reaches. Pick the audience first, then optionally narrow to a single class on top of it.

Narrowing to one class

The Class (optional) dropdown adds a second filter on top of the audience. When you pick a class, only the people connected to that class see the file:

• The teacher of that class,
• a student enrolled in it, or
• a parent of an enrolled student.

So Parents + a class scope means "parents of the children in this one class" — a tidy way to send a single class's parents a note without reaching the whole school. Leave the class on All classes / none for anything school-wide.

§ 04How parents & students find and download documents

For parents, students and teachers, the resource library is a single read-only page. Open Resources in your portal and you'll see a list of the files shared with you, newest at the top. Each entry shows the title, an optional description, a file-type label (e.g. PDF, Word, JPEG), the size, and — if the file was scoped to a class — that class's name.

1. Open your portal's Resources page.
2. Find the document by its title (and description, if it has one).
3. Press Download on that row to save the file to your device.

The list is already filtered to you, so there's nothing to sift through — a parent sees only parent material for their own children's classes, a student sees only student material for the classes they're in. If nothing has been shared yet, the page says so plainly, for example "No resources yet." for students, or "No resources have been shared with you yet. Check back later." for parents.

§ 05Managing what you've shared

Below the upload form, School Admin shows every live resource in a table with columns for Title, Type, Size, Audience, Class and Actions. From here you can:

• Change the audience — the Audience column is a dropdown, so you can re-point a file to a different group on the spot.
• Download a copy with the Download action.
• Delete a file you no longer want shared with the Delete action.

Only the person who uploaded a file, or a school admin, may edit or delete it — a teacher can't remove another teacher's upload. Before any file is shared, the list reads "No resources yet. Upload one above to get started."

§ 06File types & limits

The library accepts the common document and image formats and caps each file at 10 MB. The upload form hints: "PDF, image, Word / Excel / PowerPoint or plain text. Up to 10 MB." In full, the allowed types are:

• PDF — application/pdf
• Images — JPEG and PNG
• Word, Excel and PowerPoint — the modern .docx / .xlsx / .pptx formats
• Plain text — .txt

If you pick something else, the form stops you up front: "Unsupported file type. Allowed: PDF, JPEG, PNG, Word, Excel, PowerPoint, text." A file over the limit is refused with "That file is too large. The limit is 10 MB." — split it or compress it and try again.

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