Running a term

Setup is done once; a term is the loop you run every week. Here's what to watch, where to find it, and how to keep records clean enough that term-end report cards publish without surprises.

~12 minWeekly rhythmOversight, not data entry

Teachers do the day-to-day marking and grading in their own apps. Your job as admin is oversight — confirming records are being kept, unblocking people, and keeping data clean. Every class page carries the same tab strip: Roster, Attendance, Gradebook, Report cards, Lesson Plans.

§ 01Attendance oversight

Open a class and choose the Attendance tab. You see an attendance grid for the last 14 days — every active student against each date, with statuses present, absent or late. The grid is editable: click a cell to open an edit drawer and save a correction. The homeroom teacher does the day-to-day marking in their app.

A class Attendance tab showing a 14-day grid of students against dates, with an Export CSV button. — Fig.The 14-day grid. Empty dots mean no mark recorded yet — a quick way to spot a class that isn't marking.

§ 02Gradebook oversight

The Gradebook tab shows a term grid — students down the side, subjects across the top, colour-coded term grades. Use the term selector to look at a different term. Teachers create the assignments inside the Gradebook app; until they do, the grid says so.

A class Gradebook tab with a term selector, an Export CSV button, and an empty-state message that teachers create assignments in the Gradebook app. — Fig.Green ≥70, amber ≥50, red below — at a glance you can see who's struggling once grades are in.

§ 03Review lesson plans

When teachers submit weekly lesson notes, they arrive in Lesson plans — filtered to Submitted by default. Open a note and either Approve it (the teacher sees a green Approved badge) or Request revision with feedback (it returns to the teacher marked Needs revision).

The Lesson plans review queue filtered to submitted notes, with filters for class, subject, teacher and week. — Fig.Filter by class, subject, teacher, week or status. Approving or returning a note notifies the teacher.

§ 04Send SMS to parents

If your school has SMS enabled, open SMS → Send announcement. Type your message (the counter shows your length out of 160 characters, including the school-name prefix), choose All parents in the school or Parents of a specific class, check the cost preview, and send.

The Send announcement composer with a message box, a character counter, an audience selector and a cost preview. — Fig.Messages composed during quiet hours (21:00–07:00) schedule for 07:00 next morning unless you tick "Send now".

§ 05Run the weekly health checks

Two pages keep your records clean. Both are linked from the dashboard's Operational alerts.

Data quality

Data quality surfaces five counts — students without an active class, students without a linked parent, missing primary parent for SMS, duplicate candidates, and failed identifier syncs — and lets you fix login identifiers with Save correction or Retry sync.

Parent access

Parent access shows where parents are missing or mis-linked: No linked parent, Parent deactivated, Missing primary parent, Missing parent app access, and Parent without child. When it's all clear it reads "Parent access setup is complete."

§ 06Heading into term-end

As the term closes, teachers finish grades and conduct, then you publish. That whole flow — the readiness check, publishing, and handing report cards to parents — has its own walkthrough.

Next Follow Report cards & publishing when the term ends.

Up nextRelated guides

TutorialReport cards & publishing → ReferenceThe full School Admin manual → TutorialPromote to the next year →

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